ERP that tells you your true profit on every deal,
the same day.
Buy in any currency. Track currency gains and losses on every deal. Credit limits that stop the order before it ships, not after.
5 wks
Typical go-live
Live
True profit per item
Blocked
Over-limit orders
Common Challenges
The problems you already know.
Margin lost to import cost found at month-end. Currency losses bleeding through your books. Credit extended past the limit because no one stopped the order. ERP fixes this, but only if it's set up the way UAE trading really works.
True cost of imports worked out days after the goods arrive
Freight, customs duty, clearance, and port fees are booked late or missed. Your margin reports are wrong until month-end.
How we solve it
Every import cost, freight, duty, insurance, clearance, lands on the goods at receipt. Margin per item is right the moment stock is booked in.
Foreign-currency buying creating month-end headaches
USD and EUR purchases hit your AED books at different rates. Currency gains and losses not tracked. Finance spends days fixing what should be automatic.
How we solve it
The system handles many currencies on its own. Exchange rates update daily. Currency gain or loss is tracked per transaction. Month-end currency matching is done for you.
Customers buying on credit with no system stopping them
Sales team approves orders for customers already past their credit limit. The overdue report gets a look only at month-end. Bad debt builds up out of sight.
How we solve it
Credit limits set per customer. Orders blocked at entry when the limit is hit. Overdue amounts visible to every sales and finance user, live.
Stock spread across warehouses with no one view
Sales commit stock that's in the wrong place. Purchase orders raised for items already on the way. Over-buying and stock-outs at the same time.
How we solve it
Stock across every warehouse, live, with in-transit tracking and reorder rules per warehouse. Sales see what's free to sell before they commit.
How It Works
Your trade, start to finish, in one system.
From sourcing to payment, every entry in one place. Margin is right at every step.
Supplier Quote
Quotes requested and compared. Best price approved before the purchase order goes out.
Purchase Order
Purchase order raised in the supplier's currency. LC created and linked if needed.
Goods Receipt
Stock received and booked. Import costs spread before stock goes on sale.
Sales Order
Customer order checked against credit limit and free stock before it's confirmed.
Delivery & Invoice
Delivery note issued. Tax invoice raised with UAE VAT rules built in.
Collection
Payment matched to the invoice. Currency gain or loss booked on settlement.
ERPNext Modules
What we set up for your trade.
Not every part of the system matters for trading. These are the ones that do, set up for how you really buy, stock, and sell.
Import Cost Allocation
Every import charge spread across received stock at line level. Accurate cost and margin from the moment goods are booked in.
- Freight, duty, insurance, clearance spread per item
- Allocate by value, quantity, or weight
- Margin report updates on receipt, not month-end
Multi-Currency & Forex
Full support for many currencies. Automatic exchange rate updates, currency gain/loss tracked, clean per-currency reporting.
- Daily exchange rate updates with manual override
- Currency gain or loss tracked per transaction
- Supplier and customer records held in their own currency
Purchase & LC Management
Buying flow from quote request to supplier payment. Letter of Credit (LC) tracking built in for import-heavy firms.
- Quote request, purchase order, goods receipt with multi-step approvals
- LC linked to the purchase order, expiry alerts, shipment tracking
- Supplier payment against LC terms with due-date control
Multi-Warehouse Inventory
Live stock across every location: main warehouse, showroom, free zone, or third-party storage.
- Stock levels by item, warehouse, and batch
- Inter-warehouse transfers with in-transit tracking
- Reorder rules per warehouse with auto-purchase suggestions
Credit Control
Customer credit limits enforced at the order stage. Overdue reports always current. Follow-up built into your accounts steps.
- Credit limit check when the order is raised
- Auto-hold on new orders when the limit is hit
- Overdue report by customer, filtered by days late
Margin & Profit Reports
Live gross margin by item, category, customer, and salesperson, with import costs counted from day one.
- Gross margin per sales order and invoice
- Item profit including all import charges
- Salesperson and customer margin side by side
Client Result
A real trading implementation.
The Situation
Sahel Jeddah had been on ERPNext for three years before they called us. Two partners had come and gone. The system was up, but it wasn't theirs. The biggest pain, and this is one I see often in trading, was 'common parties': contacts who are both your customer and your supplier. ERPNext wouldn't show their balances cleanly, so the accountant was running a manual spreadsheet just to figure out who owed who. Sales team targets weren't tracked. HR and payroll were happening outside the system. Branch transfers were approved on WhatsApp. They had ERPNext, but they were running the business around it.
What We Did
We started with the financial reports because the common party problem was bleeding hours every month. We rebuilt the report so a contact's customer balance and supplier balance show on one screen, side by side. Then we built a one-click reconciliation tool. The accountant messaged me a week later: 'Last month I closed in two days. I used to take a week.' From there we worked through the rest in stages. Sales targets and team structure inside ERPNext. Integration with their loyalty program. Full HR and payroll. Branch-level transaction controls with proper approvals. They've been running the system properly for the first time in three years.
Outcomes
Common party reconciliation
Manual cross-referencing → one-click tool
Payroll processing
Fully moved into ERPNext from external sheets
Branch stock transfers
Controlled and approval-gated system-wide
Loyalty sync
Real-time integration with Loyalty app
Questions
Questions trading companies ask us.
Can the system handle purchases in USD and EUR against AED books?
Yes. Full multi-currency accounting. Each entry is held in the deal currency and converted to AED at the day's rate. Currency gains and losses are tracked for you and posted to the right account.
How does import cost work in the system?
When you receive goods, you raise an Import Cost voucher and attach all extra charges, freight, duty, port fees, insurance. The system spreads them across the received items by value, quantity, or weight. The item's cost and your margin report update right away.
We have customers who often go over their credit limit. Can the system stop this?
Yes. The system blocks new orders for customers past their limit. An authorised user can override if needed. You can also set it to warn only. Outstanding balances are always on the customer record.
Can we track stock in a free zone warehouse and a mainland warehouse separately?
Yes. Set up as many warehouses as you need, each with its own cost, reports, and reorder rules. Free zone and mainland warehouses run separately, with transfers tracked source to destination. VAT rules between zones can be set up too.
How are Letters of Credit (LC) handled?
There's a built-in LC tool. Link the LC to a purchase order. Track LC number, bank, expiry, and shipping terms. Payment against the LC is matched with the supplier invoice when goods arrive and documents are presented. Expiry alerts can be set so finance never misses a deadline.
Trading ERP
Send us a live deal.
Send us one shipment from last month. We'll show you exactly how the system would handle the import cost, the currency, and the credit check on the customer who bought it. No generic demo.
We typically respond within a few hours during UAE business hours.