ERP that survives a UAE building
site.
Pay subcontractors against the priced job list you agreed (BOQ). Get held-back money released on time. Cost every job against the budget you signed, not the one you wish you had.
6 wks
Typical go-live
Live
Budget vs actual
Zero
Surprise invoices
Common Challenges
The problems you already know.
Same story across fitout, civil works, and multi-site builders. Subcontractor bills that don't match the agreed price. Held-back money found years later. Material costs landing on the wrong job. ERP fixes this, but only if it's set up the way construction really works.
Job costs scattered across spreadsheets and WhatsApp
By the time the real numbers show up, you're already over budget. Finance and the site team never agree on the figures.
How we solve it
Every cost, materials, labour, subcontractors, machine hire, lands on the right job the moment it happens. Budget vs actual, live, per site.
Subcontractor bills that don't match the agreed price
Checking is manual. Your accounts team chases paper. You overpay. Disputes drag on.
How we solve it
The priced job list you agreed (BOQ) sits against each subcontract. Every bill is checked against it before payment. No leaks.
Held-back money tracked in a spreadsheet no one trusts
Clients pay late. You only notice when cash gets tight. There's no single source of truth.
How we solve it
The money the client holds back until sign-off is tracked per job, with warranty end dates and release reminders. A full report of what's owed, by client, always up to date.
Buying that ignores the job budget
Materials ordered for the wrong site. Overspend found at month-end, too late to fix.
How we solve it
Every purchase order is tied to a job. The budget is checked before it's approved. Deliveries land on the right site automatically.
How It Works
Your job, start to finish, in one system.
From winning the job to releasing the last held-back payment, every step lives in one place.
Job Won
Set up the job: contract value, stages, and payment plan.
Price List Set Up
Material, labour, and subcontractor lists loaded against the job.
Buying
Purchase orders raised against the budget. Approved before any supplier order.
Subcontractors
Subcontractors set up. Every bill checked against the agreed price before payment.
Stage Billing
Bill clients at each stage. Held-back money taken off automatically.
Release Held Money
Warranty end dates tracked. Release scheduled. No more chasing.
ERPNext Modules
What we set up for your trade.
Not every part of the system matters for construction. These are the ones that do, set up for how you really work.
Project Management
One dashboard across every live job. Budget, costs so far, stages, and finish dates. Built for builders running many sites at once.
- Budget vs actual per job, updated on every entry
- Stage tracking linked to the payment plan
- Cost breakdown by trade, phase, or site
Job Costing
Live cost per job from every purchase, timesheet, and journal. No month-end scramble to add it up.
- Direct and indirect costs landed on the right job
- Labour cost pulled from timesheets to site
- Cost-to-finish forecast based on real numbers
Subcontractor Management
Subcontractors from sign-up to final payment, with the agreed price checked at every bill.
- Contract and agreed price list per subcontractor
- Bill line items checked against agreed rates
- Held-back money tracked, with release on warranty end date
Procurement
Buying that stays on budget, with every purchase order tied to the job and the type of cost it belongs to.
- Purchase orders linked to the job they belong to
- Multi-step approval with a budget check
- Material receipts matched to job needs
Progress Billing
Bill clients by stage, by percent done, or on your own schedule. Whatever your contract says.
- Invoices fired off on each stage
- Variation orders billed separately from the main contract
- Held-back money rules applied per client
Payroll and Labour
Site staff, daily workers, and UAE salary format (WPS) payroll, all inside your accounts. No separate HR tool.
- Daily wage and timesheet management per site
- Labour cost posted to the job it belongs to
- UAE salary format (WPS) file generated from payroll
Questions
Questions construction companies ask us.
Can ERPNext handle held-back money on many jobs with different percentages?
Yes. Set the held-back percentage per job or per client contract, not system-wide. Each job can have its own percentage, warranty period, and release rules. Pull one report across every job in a single view.
How does the agreed price (BOQ) check on subcontractor bills work?
When you sign up a subcontractor, their agreed price list (BOQ) is loaded against the subcontract. When they send a bill, your accounts team checks each line against the rates in the system before the bill is booked. Anything off is flagged before payment.
We have 10 to 15 live jobs at a time. Can the system report on all of them?
That's exactly what it's built for. The project view shows every live job with the ability to drill into single cost lines. Finance sees the company picture. Site managers see their site. Both views come from the same data.
Do we need a separate system for HR and payroll?
No. The system includes payroll, UAE salary format (WPS) file generation, daily wage tracking, leave, and timesheets posted as cost to the job. For most UAE builders with 20 to 200 staff, payroll runs inside the system with no separate tool.
How long does setup take for a construction company?
Usually 5 to 7 weeks for a builder with up to 20 live jobs and standard subcontractor bills. Custom billing setups or multi-company groups take longer, and we tell you up front.
What happens to our old job data?
We move what's usable: open jobs, outstanding payments, current subcontractor balances. Closed jobs are kept as reference. We agree the data move during discovery and build it into the timeline.
Construction ERP
Send us a live job.
Send us one of your live jobs. We'll show you exactly how the system would handle the pricing, the held-back money, and the variation orders on that job. No generic demo.
We typically respond within a few hours during UAE business hours.